Speaker Guidelines

The following guidelines will provide you with useful & important information and instructions to prepare your presentation.

SECURE YOUR REGISTRATION
Once you are confirmed as a speaker, do not forget to complete your registration. All the information related to the registration process can be found on the following page "Registration".

BIOGRAPHY & PHOTO
Submit a photo and a short biography (brief summary) to Romina Conti (r.conti@asecap.com ). The bio and photo will appear in the ASECAP Days website as a reference for attendees. The biography will also be used by your moderator for introduction. Please be sure your bio is in a complete sentence/summary format, not a resume format. Your moderator needs to be able to read or summarize your experience when introducing you.
With the submission of your personal data (short biography and photo) in our organization, you agree to publish your data on the materials and the website of the ASECAP Days 2022 Congress. Your data will be deleted after the annual ASECAP DAYS in 2022. In addition, during the ASECAP Days 2022, a professional photographer might take you pictures, during the congress and during your presentation. These photos will be published on the ASECAP Days website and the relevant Twitter account. You reserve the right to ask from the organizers not to publish your photos and your biography or to delete these materials after the publishing. After your request the organizers will remove the material within 24 hours.

ASECAP Days PowerPoint Template
A link to download the ASECAP Days PowerPoint template is below. The ASECAP Days template is not mandatory -- presenters are welcome to use their own company template but please do adhere to the requested slide size of Widescreen (16:9 ratio). If you wish to use the ASECAP Days logo on your template, it is available below.

  

Important deadlines to keep in mind:

- Biography submission deadline: 15th September 2022

- Final Presentation submission deadline: 14th November 2022



GENERAL PRESENTATION GUIDELINES
Timing
It is crucial that all speakers stay within the allotted time. We encourage you to rehearse your presentation in advance to make sure that it does not exceed the time limit.
Slides and Presentation
All FINAL PowerPoint Presentations in PowerPoint format should be submitted to Romina Conti by the requested deadline. Please adhere to the following requests:
- Please create your PowerPoint in a 16:9 Ratio template as this will be the ratio of the screens for display. In newer versions of PPT this is the default. Think widescreen TV rather than an old style TV.
- To clearly identify your presentation, please save it with your given & family name as part of the file name i.e. jane_smith.ppt;
- Please ensure your first slide is a title slide stating - your name, presentation title and affiliation.
- Use larger than normal fonts.
- Your Presentation should not exceed 10 minutes, unless specific instructions are given by your moderator.
- Video: All video or sound files should be submitted as separate files, some older versions of Power Point tend to lose video linkage once the files are moved from their original location.
- Always bring a backup of all files with you.
- All presentations are converted to PDF and posted on the ASECAP Days website at the end of each session. Please notify Romina Conti if you would like to make adjustments.
- Arrive at the meeting room at least 30 minutes before the start of your session (not your talk) and introduce yourself as a speaker to the audiovisual technician and moderator(s) if needed. Please sit near the stage to ease the transition between talks.

TECHNICAL REQUIREMENTS
Presentation format
We kindly ask you to prepare your presentations in Microsoft PowerPoint™, or convert them into Microsoft PowerPoint™ format. For any other format, we cannot guarantee compatibility and we might not be able to show your presentation. If you prepare your presentation on a Mac, please make sure to convert it to PowerPoint or pdf.

Due to strict time constraints between sessions, it will not be possible to amend slides in the conference room. All speakers must ensure that any amendments are completed in the Speaker room prior to the start of their session.  

CONTACT US IF YOU HAVE ANY QUESTIONS REGARDING YOUR PRESENTATION
Speaker liaison – r.conti@asecap.com